Staff Medical Benefits – Medical Benefit Schemes

Reimbursement Application Form: Download Here


Individual eligibility and entitlement in Staff Medical Benefits Scheme (SMBS) can be inquired through the Employee Self Service (ESS) submanual of CUHK Personal Information System (CUPIS).  Medical Benefits Administration Unit (MBAU) of University Medical Service Office (UMSO) will process the medical reimbursement application while the Payroll Unit of Finance Office will credit the reimbursed amount into staff’s payroll account accordingly.

Nature of the Scheme

  1. Medical benefits are provided as primary care and extended services made available either at or through the University Health Clinic. During non-office hour of UMSO or emergencies, staff should seek prompt treatment at the Accident and Emergency Department of Hospital Authority (HA) hospitals and the incurred expenses are reimbursable under university SMBS policy.
  2. All applications for reimbursement will be processed by MBAU of UMSO with reference to the current scale of charges in the Staff Handbook and the Drug Formulary of the Hong Kong HA.
  3. Expenses incurred outside Hong Kong or self-referred condition is NOT acceptable for reimbursement under university SMBS policy.

Benefits and Eligibility

Details of benefits can be referred to the Staff Handbook of Human Resources Office.

Reimbursement of Medical Expenses

To speed up the process of reimbursement, please notice the followings:

  • Complete the application form when you apply for reimbursement.
  • The application form is available at the Counter of MBAU of UMSO or by downloading from our homepage.
  • Write clearly on the application form:
  1. The UMSO referring doctor’s name
  2. The date of referral
  3. The clinical problems and the specialty you were referred to
  4. Applicant’s/Staff Signature
  • Please send your application to the “Medical Benefits Administration Unit, University Medical Service Office” within 90 days from the date of delivery of an approved service or within 90 days from the date of delivery of baby for obstetric cases.
  • Only ORIGINAL receipts and payment advices are accepted. Application cannot proceed with photocopies or other forms of payment proof.